Let your existing systems work together.
For managers of 40 to 150 properties.
One workflow. Your systems stay. Less manual work, more control.
Running at one client. These examples are not generally available features.
First, understand.
Then, build with purpose.
Access and definitions
We start when the sources and agreements are complete.
Reconcile
We investigate differences, costs and manual work.
Report and next step
On working day ten you know what needs attention. Building is agreed separately afterwards.
Sound familiar?
It is all there. Just not in one place.
Your PMS knows what the guest paid. Not what the home cost.
The cleaning is in your task system, the maintenance you paid on the owner's behalf in your accounting, and the arrangement with the owner in your email. That is why there is a spreadsheet next to your PMS.
Your task system knows what was done. Your accounting does not.
Completed jobs without an invoice go unnoticed. At a management company on the coast, the spreadsheet showed 20 billable jobs in a month. The task system had over 200. The recording had quietly stopped.
Your accounting knows what the company earned. Not which home earned it.
Which costs belong to which home sits in one person's head. So there is no answer to whether the management side itself makes money.
And then there is the spreadsheet.
It is the only thing that knows, once a month, and only after someone has updated it. If that someone is ill or on holiday, the month slips.
Click through it yourself
This is what it can look like when your systems come together.
The demo shows a made-up management company, with made-up figures and no connections. We built a system like this as custom work for a management company on the coast with over a hundred homes for owners. There it reads every day from more than ten of their systems, from PMS, task system and accounting to CRM, guest registration, reviews and social media.
- The planning board for check-ins, with a map and a print version
- What is still to be invoiced, with draft invoices per job
- Profit and loss, cash flow and a thirteen-week forecast
Not everything in the demo runs at that client yet. What runs there today is the daily reading and three tasks: the draft invoice for each cleaning job, the check-in assignments and the weekly check.
Opens in a new tab. The demo is in Dutch.
The demo: what is still to be invoiced, per client, with a button that prepares the draft invoices
What we prepare
Examples, not a package.
We do not replace any of your systems. We read them, through an integration or an export, check the figures and put the result where your team already works. Each example says how far along it is.
What the status means
- Running
It happens today at a client. Where someone still presses a button, we say so.
- Being built
We are building it now. It is not yet in use at any client.
- Not built yet
It does not exist yet. The first buyer gets it built on their own figures, with a fixed price and a delivery date in writing.
- On the 5thNot built yet
The statement for each owner is ready, with the source of every amount.
Built from your bookings and jobs, with each owner's arrangement included. Every discrepancy shows which amount, from which system. You approve it.
This is not running anywhere yet.
- Every monthRunning
The draft invoice is in your accounting.
For each completed cleaning job, with the home attached. Issuing and posting stay in your own accounting software.
At that manager on the coast, since mid-August. In August, roughly half of the completed cleaning jobs went into the accounting as drafts; someone sends them through with a button. They issue the invoices themselves.
- Every dayRunning
Check-in assignments go from your bookings into your task system.
Who, what time and which home, in the system your team already knows.
At the same manager, every day, sent through with a button. The retyping has gone, the reviewing has not: at the end of August, over two thirds of the lines were still adjusted by hand.
- Every weekRunning
If recording quietly stops, we see it within a week.
Not after a quarter. This check found the 20 versus over 200.
At the same manager, every week. For now the alert comes from us; an alert from your own system has not been built yet.
- Before arrivalBeing built
The guest gives their arrival time themselves, and the answer lands where it is needed.
Asked once, under your own name, instead of back and forth in the chat.
In early September over twenty guest questions were ready as drafts, and not a single one had been sent. We do not sell this as running. Questions about the group and preferences, and the extras that go with them: not built yet.
What is not possible today
- Writing back to your CRM. Reading works, but the permissions block writing.
- Creating new jobs in your task system. Assigning existing jobs does work, so we do not promise a full cleaning and maintenance schedule.
- The SES.Hospedajes filing. You enter and submit it; preparing the details in full has not been built yet.
- Issuing invoices. We prepare drafts; issuing and posting stay in your own accounting software, also with Verifactu in mind.
- Reading every PMS. There are a few systems we cannot read yet.
The screen in the demo is the window, not the product. We build tasks, and a person approves before anything goes to an owner or a guest.
How it works
First check the figures. Then build one task. Then keep it running.
Check the figures
EUR 2,950
ten working days
We recheck your last three closed months, your spreadsheet next to your systems. Around working day three you see the first discrepancy, if there is one by then. On working day ten you get three things: what does not add up, with amount and source; how your month is calculated, on one A4 page; and which manual work comes back every month, with a fixed price per task. Nothing in your systems changes.
Guarantee
The ten working days start on the day we have read-only access and your definitions are in. If it is not ready on the tenth working day, you get the EUR 2,950 back and we finish it anyway. If you have a task built within sixty days of delivery, the EUR 2,950 comes off that price.
Build one task
EUR 9,500 to EUR 14,500
fixed price, delivery date in writing before we start
One task from your list, for all your homes and owners, on your own accounts. The price depends on how many systems are involved, whether we only read or also write, and how far the owner arrangements differ. It is fixed after working day ten, so before you decide.
Payment in two parts
We invoice the second part only after the task has actually happened at your company for the first time. If we miss the delivery date, you do not pay that part. There is no refund after delivery: the code sits on your own accounts and you can keep doing anything with it, even if we disappear tomorrow.
Keep it running
EUR 1,500 to EUR 2,500 per month
from delivery, cancel any month
We keep it running, check every week that it works and adapt it when your systems change. You pay for what has been prepared and sent, not for an overview.
Guarantee
If a task is held up for more than a working day because of something on our side, you do not pay for that task that month. You can cancel any month. You can keep using what we built.
What is not in the first step
- No tidying up. We show you what is wrong; you tidy up afterwards, only where it costs money.
- No migration and no new system.
- No further back than three closed months, and no more than five systems. Anything more, we agree separately.
- No tax advice. That stays with your gestoría.
What we need from you
Read-only access to your PMS, task system, accounting and CRM, or the export from your gestoría. You get the steps for each system beforehand: what we can and cannot see, and how to switch it off again.
An hour with you, and half a day from whoever closes the month, to go through the arrangement for each owner.
Your definitions: what counts as billable, what each tag means, which months are closed.
Your spreadsheet as it is, mistakes included. Do not tidy anything up beforehand.
That is all. The ten working days start as soon as points 1 and 3 are in place.
All amounts exclude VAT. Weigh them against the days your employee spends on the month-end close every month. No promise about revenue, occupancy or ranking: what it delivers shows up in your own figures.
Who it is for
Custom work, but not for everyone.
This is for you if
- You rent out 40 to 150 homes on behalf of owners on the Costa del Sol. Between 15 and 40: fill in the form and we will tell you honestly whether it is worth it.
- You have at least three systems that do not talk to each other, and a spreadsheet filling the gap.
- You have a task system for cleaning and maintenance, and we can read your PMS and your accounting. Not sure? Ask us.
- Somebody closes the month in Excel, and you are at the table yourself, because you sign.
This is not for you if
If it does not fit, we will not take it on, even if you want to pay.
- You only rent out your own homes, run a hotel or a chain, or manage from the Netherlands or the UK without a Spanish entity.
- You only want a screen full of figures, without anything happening as a result.
- You want us to replace your systems, tidy up your figures first or issue your invoices.
- You want the first step for free, or will not give us read-only access before day one.
- You have fewer than 15 homes. Then the free scorecard is a better place to start.
Not yet: If we cannot read your PMS yet, leave your details and we will call you as soon as we can read it. Costa Blanca: ask us. Dutch holiday parks: not in 2026.
Clear up front, for your gestoría as well.
- In the first step we only read. Nothing changes in your systems until you approve it, task by task.
- Your figures are yours, and you can keep using what we build. After delivery it runs on your own accounts, with an export clause in the contract.
- We are not invoicing software. Issuing happens in your own accounting software, and before the first draft invoice we put the method to your gestoría in writing.
- A person approves before anything goes to an owner or a guest.
- What is not in your systems, we do not count as zero. It goes on the list, not into your figures.
- A data processing agreement with a list of sub-processors, signed before we get read-only access. Every service outside the EU that processes data through us is on that list, with the safeguards that apply.
Questions
What property managers want to know before they start.
Is this custom work or a product?
Custom work, with a fixed first step. The way of working is the same for everyone: read, check, prepare. What we build after that is on your own list. That is why we quote a price per task and not a package price.
Am I paying EUR 2,950 to hear what it will cost?
No. You pay for three closed months checked with amount and source, and for how your month is calculated, on paper. Your employee and your gestoría can work with that tomorrow, even if you have nothing built afterwards. If you have something built within sixty days of delivery, the EUR 2,950 comes off that price.
Do we have to replace our systems? Our figures are a mess.
No. We read what is there and start by checking the figures, not by tidying up. The fact that you already have software is exactly why this works: there is something to compare.
What is actually running today?
At one property manager on the coast, the system reads every day from more than ten of their systems. Three tasks run on top of that: the draft invoices for each completed cleaning job in the accounting, the check-in assignments that go to the task system every day, and the weekly check that recording is still happening. The guest questions before arrival are being built; in early September not a single one had been sent. The statement on the 5th has not been built for anyone.
Do you use AI for this?
Yes, for reading the data, checking, categorising and drafting. That is why building a task takes weeks rather than quarters, and why your figures do not need tidying up first. It decides nothing: what runs automatically and what a person approves is set out per task in your contract.
Do you promise more revenue?
No. We promise the lists on working day ten, and for each task we build, a date on which it happens. What that is worth shows up in your own figures.
And if the access takes a while?
Then the clock stops. If read-only access is still not arranged thirty days after payment, we stop by mutual agreement and you get your money back.
Is this allowed under Verifactu?
We prepare drafts; your accounting issues and reports them. Before the first draft invoice, we put the method to your gestoría in writing. If they say no, we do not build that part.
Who are you?
HostRev is Daniel Roorda's company. He lives on the Costa del Sol and built this at a management company on the coast. The rest of this site sells software for hosts with a handful of homes; this page is the work he does himself.
Tell us what is done by hand at your company
Request the first step.
Tell us which systems you use and how your month closes today. If it fits, Daniel Roorda will call you within one working day and we will schedule the call. If it does not fit, we will say so honestly and point you elsewhere.
Prefer to book straight away?
Thirty minutes with Daniel. In English or Dutch, Spanish by arrangement.